Getting Started with Microsoft Access 2016 Sample Database: The Contacts Database

Microsoft Access 2016 provides a wide range of templates to help you get started with your database projects. One such template is the Contacts Database, which includes several reports and forms to manage your contacts efficiently. In this article, we will cover the basic steps of using the Contacts Database template.

Reports

The Contacts Database includes two reports: Directory and Phone Book. These reports provide a quick overview of your contacts and their details.

Contact Details Form

On the Contact Details form, you can enter more information about each contact. If you have entered a street address for the contact, you can display a map of that location using the Edit Picture option. You can also attach multiple files to each contact, including different file types such as documents or spreadsheets.

Adding Files and Pictures

To add a file to a contact, select the file you want to add and click Open. Then, in the Attachments dialog box, click Add. Under the picture frame, click Edit Picture to add a picture for the contact.

Contact List Form

On the Contact List form, you can see a list of all your contacts. Some fields (columns) are hidden by default, but you can unhide them by clicking on the check box beside each column in the Unhide Columns dialog box. To quickly find a contact on the list, use the Quick Search box to type the text you want to search for and then press ENTER.

Adding Contacts from Outlook

If you use Microsoft Outlook, you can add contacts from that program without having to re-type the information. Click Add From Outlook on the Contact List form to import your Outlook contacts into the database.

Enabling Database Content

To make sure all the database content is enabled, click Enable this content in the Message Bar. For more information about enabling database content, see the article Decide whether to trust a database.

Tips and Tricks

To prevent the Welcome form from displaying every time you open the database, clear the Show Welcome when this database is opened check box. This will allow you to quickly access the database without seeing the welcome message.

That's it! With these basic steps, you should be able to get started with using the Contacts Database template in Microsoft Access 2016. If you have any questions or need further assistance, feel free to ask.

Microsoft access 2016 sample database